Getting Corporate Event Venue to Accept Your Caterer

Getting Corporate Event Venue to Accept Your Caterer

When putting on a corporate event in Silicon Valley, you’re sure to have a diverse crowd. One of the difficulties with venues is getting them to accept the caterer you use to meet the dining requirements of your diverse crowd. Villa Ragusa understands the needs of companies and is one of the very few that happily allows outside caterers.

Dietary Needs of Attendees

There are many special dietary needs in a corporate event crowd. You’ll likely hear from attendees of your event that they need special food prepared for their meal breaks. You’ll likely be asked for vegan, vegetarian, gluten-free, kosher and Halal. Most companies rely on caterers that can handle these food requests.

Unfortunately, in and around the Silicon Valley, most venues for corporate events won’t allow any outside catering in their facilities. This puts the company in a real bind, as their attendees need that special menu or they cannot eat on site. If they cannot take advantage of the convenience of eating onsite with other attendees, this is a deal breaker. They won’t attend.

Villa Ragusa has a plan in place to accommodate your caterers. We want to make sure your event is a huge success, and we understand that foods for special dietary needs is something every company must provide for their attendees.

Outside Catering Guidelines

We have guidelines in place for when your event needs to bring in an outside caterer. Of course, we’d love to prepare a special menu, but our kitchen isn’t set up to do catering for gluten-free, kosher, halal and other specialty foods. So, we have set up a process that ensures your caterer will be able to bring in their foods and your event will go on without a hitch.

See our Outside Catering Guidelines and begin the process long before your scheduled date.

Beautiful Wedding Venues That Allow Outside Catering

Beautiful Wedding Venues That Allow Outside Catering

Outside catering is now a thing and there is one wedding venue that allows outside catering in the Silicon Valley. That venue is Villa Ragusa. We feel that our guests should have the caterer that they want, in order to make their wedding reception perfect. So, we’re happy to help you have your reception menu any way you’d like it to be.

Wedding Venues That Allow Outside Catering

It is unusual for wedding venues to allow outside catering, but Villa Ragusa gives you that option. Outside catering is no longer for just the budget-minded wedding couple, it’s for even the most extravagant weddings, too.

When you use your own caterer you can have those perfect dishes only their chef can create. Have specialized menus featuring out of the ordinary cultural entrees and provide menus for specialized diets. You can create any type of meal when all the options are open in the Silicon Valley for your wedding reception.

Outside Catering Guidelines

You’ll need to plan ahead if you won’t be using the in-house caterer at Villa Ragusa, because we do have some guidelines that need to be followed. Here are a few tips you need to know for planning your event with your own choice of caterers.

  • December is the only month where we cannot accommodate an outside caterer.
  • The caterer must be a city-licensed, health department approved professional.
  • Your caterer must do a walk-through with Villa Ragusa a month before your event.
  • The caterer needs to have an onsite manager during service.
  • Alcoholic beverage service will be provided by Villa Ragusa.
  • There are guest minimums to meet for outside catering. Each event room has its own minimum.

How to Use Your Own Caterer

We’re happy to have your choice of caterer at your event at Villa Ragusa. Please ask about our catering policies when you contact us for event information.

Outside Catering Facts You Need to Know

Outside Catering Facts You Need to Know

There is one thing event centers and venues rarely let you do and that’s use an outside caterer. However, there is one event venue that’s an exception to that in Campbell, CA.

Outside Catering

When you need to use your own caterer for your company party or conference, Villa Ragusa wants you to be able to do that. So, they offer outside catering for your event. You can use any licensed caterer that you choose. It’s important to us that our guests have a wonderful experience when using our facility and having the menu and food preparation they need is big part of a splendid experience. We understand that at Villa Ragusa.


There are some guidelines that need to be followed when bringing in your own caterer. This is something that needs to be planned for from the beginning of your reservation for your company event.

Our Outside Catering Guidelines file has all the information that you need for planning for your event when using your own caterer. You have your choice of any caterer that fits your needs, however the beverages must be provided by Villa Ragusa. We offer a full range of soft drinks, hot drinks, beer, wine, along with well and premium brands of liquor.

It’s important to plan well ahead when using your own caterer. This caterer must be approved by our banquet office, must be licensed and have a valid health certificate. The caterer will need to do a walk-through of our rules to make sure they understand what is expected at Villa Ragusa. Additionally, your caterer will need to provide an on-site manager during the event.

We want to make sure your gathering is perfect and your guests have an enjoyable time with your company party or conference. We have found that a few necessary rules will ensure everything is enjoyable for all in attendance. Give us a call about our outside catering policies.

Outside Catering Choice Offered at Event Center for Your Reception

Outside Catering Choice Offered at Event Center for Your Reception

When you want your reception to be absolutely perfect and just like the ideas you have for it, you are going to need outside catering. Villa Ragusa is rare by allowing the bride and groom to have any professional caterer they choose. There are some guidelines that need to be followed, however.

Outside Catering

Villa Ragusa offers both in-house catering and outside catering choices. We’d love to cater your wedding right on site, however we completely understand if you have your heart set on a particular caterer for your wedding reception. And we are happy to help you to do that.

In the interest of safety and a smooth catering operation, we do have some guidelines that must be followed. This will ensure your guests have the very best experience and your caterer is familiar with the facilities at Villa Ragusa ahead of time to plan for your event.

While we allow the food to be catered by any cater you choose, all beverages must be handled by Villa Ragusa. So, plan to have all soft drinks, beer, wine and liquor to be served by the Villa Ragusa staff.

When you choose a caterer for your wedding reception, you must use one that has a valid business license and a current health certificate. You should verify this information well ahead of time to avoid any very unpleasant, last minute surprises.

There are number of guest minimums to meet for outside catering. These are the minimum number of guests broken down by which room is rented:

East Gallery –150 guests
Campbell Gallery –100 guests
West Gallery –100 guests
East Gallery Combination –350 guests
West Gallery Combination –250 guests
Grand Gallery –450 guests

If you’re thinking of using outside catering, take a look at our guidelines now. We’re happy to help you plan a successful event and provide many helpful suggestions to make this easier. Call us to make an appointment to discuss your plans. We hope to see you soon.

Outside Catering Solution for Venues

Outside Catering Solution for Venues

As you might have discovered, most venues will not allow outside catering. This can cause a real problem for weddings, corporate events and private parties when you have a special diet that needs to be followed for your group. But sometimes a party has a theme and the in-house catering might not do a nice job with the types of food that fits the theme, making the event awkward. But luckily, there is a simple solution for this.

Outside Catering

There is one event center that allows you to use outside catering. Your favorite caterer can come to the venue and do all the cooking to your specifications. This is possible at Villa Ragusa, a gorgeous venue that is often used for wedding receptions, corporate meetings and private parties. This venue completely understands that you might need to use your caterer instead of their in-house caterer.

Special Guidelines for Outside Caterers

Of course, there are some guidelines that must be followed when you use an outside caterer. This ensures food safety and makes sure your caterer can work inside our kitchen to get what they need to get done.

You can download our guidelines for using an outside caterer by clicking this link to bring up the pdf file then use the download link in the upper right corner of the document. Alternatively, you can right click on it and use “save as” to save to your computer.

At Villa Ragusa, we are happy to accommodate your menu needs and allow you to use the caterer of your choice. We want to make certain your event is a very special one and has all the perfect finishing touches you need to have your dream wedding or put on an amazing party. Give us a call and we will answer any questions you have about caterers using our venue.

Wedding Venues in the Bay Area Allowing Outside Caterers

Wedding Venues in the Bay Area Allowing Outside Caterers

There are so many beautiful wedding venues in The Bay Area that it is difficult to choose which one to use for your wedding. A word of warning, though. If you’re just starting to shop venues, soon you’ll find out they won’t let you use the caterer you have your heart set on.

Wedding Venues in The Bay Area

Nearly all wedding venues in The Bay Area will require you to use their in-house catering. This means you won’t get the menu you wanted to have at your wedding. Sometimes they will insist on making your cake, as well.

At Villa Ragusa, we feel that policy is wrong. We want to make sure your wedding is just the way you want it to be. Of course, we allow you to have any caterer you’d like to use and have the menu you dreamed of having at your wedding reception.

We also allow you to have a band for dancing at your celebration. We will even provide a dance floor!

For those wedding receptions where the bride and groom are not interested in fussing over food and menu choices, we have a wonderful in-house catering staff. We have several menus to choose from that give a nice variety of popular entrée choices for your guests. Your wedding reception meal can be breakfast, lunch or dinner, as a buffet or a served meal while guests are seated.

While many couples choose us specifically for our friendly outside catering policy, some choose us because of the beauty of our building. We encourage you to make an appointment for a tour of our facility as soon as you start looking at wedding venues in The Bay Area. Give us a call soon. We want to hear all about what you have planned for your big day.