What to Know When Renting a Social Hall for a Party

What to Know When Renting a Social Hall for a Party

There is plenty out on the interwebs about renting a social hall for a wedding, but what about when you’re having a private party? Your mom and dad’s 50th wedding anniversary or having a Gone With The Wind costume party just isn’t the same as a wedding reception. So, here are some things to know when you’re looking for a location for this shindig.

Social Hall

Renting a social hall can be tricky. Here are some things to ask when you go in person to see the venue.

  • Probably 75% of people who RSVP will show up. Make sure the room can fit that many very comfortably.
  • Ask about the catering policies. You will never be able to bring your own food. Most social halls insist on doing the catering, rarely can you choose your own caterer.
  • What is the charge for bartenders, alcohol and waitstaff?
  • Find out if there is adequate parking included.
  • Does the room come with a sound system?
  • What is the time all guests must leave?
  • Is there a cleaning fee?
  • If you’ll have entertainment and dancing, then be sure they have a dancefloor.
  • Ask about the cancellation policy should an expected disaster happen that requires you to cancel the party.
  • Are tables, tablecloths and table settings included in the rental, if you’ll be having a meal or snacks?
  • Is there a smoking area nearby? Yes, some people do still smoke, and you’ll need to warn them if it is a nonsmoking property.

Your Next Party

When you rent a social hall it makes your party much more enjoyable for the guests and for you. Give us a call at Villa Ragusa to discuss the private party you’d like to have at our beautiful facility. And we will allow you to bring in a caterer, if you chose to do so.

Party Room for Your Anniversary, Birthday or Family Reunion

Party Room for Your Anniversary, Birthday or Family Reunion

When you rent a party room at a social hall, it allows you to focus on just the gathering of friends and family and the fun of the event. Sometimes hiring a caterer to serve the food and having a large facility is the perfect choice. Planning your party is exhausting enough, so let the hall take care of the other details.

Party Room

When shopping for a party room for your event, be sure to pick a size room that matches the guest list. You don’t want a room that is too big and you don’t want a room that is too small. Both of those problems can make your guests uncomfortable or keep them from participating in the festivities. You’ll need just the right size room for the size of the group to ensure people will be comfortable and to encourage socializing.

If you plan to have music, you’ll want a room with a dance floor. This makes it very easy for people to jump up to dance and lots of room for both adults and children to have a great time. Not all social halls have a dance floor, so be sure to ask.

Villa Ragusa’s Party Rooms

Villa Ragusa has many rooms in their facility and all of them have an outdoor balcony for guests to have a quieter spot to chat with a friend while taking in the view. The rooms can easily be expanded or reduced in size to create the perfect sized room for your event, without having to use those big plastic pull curtains.

Give Villa Ragusa a call to discuss your party room needs. We’re happy to help you create an amazing event for your celebration.

The Importance of the Social Hall in Conferences and Private Events

The Importance of the Social Hall in Conferences and Private Events

There are a lot of options in the Bay Area for social halls for your private events and business conferences. Here are some things to look for to make sure your event is a great success, makes your company look good and will be an event that people will talk about for years.

Social Hall

Especially when your event is a business conference, the social hall can set the tone and the corporate image. When the location is a little run down or very blank with movable walls, it reflects on the host’s corporate image. It is important to have a solid, well designed building that speaks to your company’s lasting ability and trustworthiness.


Most conferences offer a buffet with a several hour timespan. It shouldn’t be so long that it overlaps with speakers or meetings, but long enough that people don’t crowd the buffet all at once. Served dinners are another option for dining for more formal events. Most social halls offer both styles of meals.

Outside Catering

Does this venue allowing outside catering? Sometimes an event will have special dietary requirements that the venue doesn’t accommodate. You don’t always have to pass on the location if they allow you to bring in a caterer.


Will decorations be allowed?

Public Address System

Is a PA system in place for your conference or will you have to provide your own?

Additional Rooms

Are additional rooms available so that you can have simultaneous meetings?


Is parking available that will be enough for your expected number of attendees?


There are many things to consider when putting on a conference, but the first thing to consider should be how the location makes your company look. It is all about first impressions and well, the food. Everyone has a great time when there is great food. As a social hall, Villa Ragusa facility makes for an impressive event and the food is fantastic!