Birthday Party Venue, Chanukah Party, Engagement Party, Graduation Party Venue, Social Hall
Suddenly, it dawns on you—your event is just days away. How did it sneak up so fast? Time really does fly when you’re having fun (or procrastinating)!
But don’t panic! Instead, breeze through these quick and easy tips.
Speedy Invitations
Send a group text with all the essential details or create a quick Facebook event or Instagram story. For a personal touch, make a few quick phone calls.
Remember, short notice means people might already have plans, so be understanding if not everyone can make it.
Decor in a Flash
Nothing says “party” faster than a bunch of balloons. No?
For instant ambiance, string up some fairy lights, and then add a cozy vibe by scattering candles around. Finally, set the mood with a ready-made music playlist from Spotify or Apple Music.
Quick and Easy Food Ideas
Cheese and crackers have always been a crowd-pleaser. Like always! So, you know what to do.
Also, a veggie platter with pre-cut veggies and dip is healthy and hassle-free. Or let the professionals handle dinner with a fully catered spread.
For a fun, interactive snack, set out a popcorn bar with different flavored seasonings. For a fresh and colorful option, thread some fruit on skewers.
Drinks Made Simple
For drinks, ask guests to bring their favorite beverage with a BYOB request. Mix up a big batch of a simple punch for everyone to enjoy.
Finally, stock up on a variety of sodas and plenty of ice to keep things cool.
Games and Entertainment
For entertainment, pull out any board games you have on hand. Charades is a classic party game that requires no prep. Create a collaborative playlist where guests can add their favorite songs to keep the music lively and engaging.
Last-Minute Cleanup
When preparing your home for guests, focus on the main areas: the living room, kitchen, and bathroom.
Do a quick declutter and wipe down surfaces to keep everything tidy. Light a scented candle for a fresh smell to create a welcoming atmosphere.
Don’t apologize for the short notice or any perceived shortcomings – confidence is key! Remember, it’s the company that makes a party great, not the elaborate planning. The real key to a great last-minute party is a relaxed and welcoming host. Your guests will pick up on your vibe, so stay calm and focus on having fun.
Baby Shower Venue, Banquet Hall, Social Hall
You know how some baby shower games can be a real snooze-fest? They don’t have to be!
Is there something better?
We’ve rounded up a list of games that’ll have your guests laughing, bonding, and making memories that last long after the last diaper is unwrapped.
Guess the Baby
Ask guests to bring their own baby photos. Display them on a board and have everyone guess who’s who. It’s a great icebreaker and guaranteed to produce some giggles!
Diaper Raffle
Encourage guests to bring a pack of diapers in exchange for a raffle ticket. At the end of the shower, draw for prizes. It’s a win-win: the parents-to-be stock up on diapers, and guests have a chance to win something fun!
Baby Item Scavenger Hunt
Hide baby-related items around the venue and give guests a list. The first to find all items wins! It gets people moving and mingling.
Don’t Say Baby
Give each guest a safety pin when they arrive. If someone catches them saying “baby,” they get to take the pin. The person with the most pins at the end wins!
Decorate a Onesie
Set up a crafting station with plain onesies and fabric markers. Guests can unleash their creativity, and the parents get unique, personalized baby clothes!
Nursery Rhyme Trivia
Test your guests’ knowledge of classic nursery rhymes. It’s nostalgic and fun, especially when people realize how much they’ve forgotten!
Baby Food Taste Test
Remove labels from baby food jars and have guests guess the flavors. It’s hilarious to watch adults try to identify pureed foods!
Playdough Baby
Provide playdough and have guests sculpt a baby. The expectant parents judge the “cutest” creation. It’s a great way to tap into everyone’s inner child!
Bottle Chugging
Fill baby bottles with a beverage (non-alcoholic options work great too!) and see who can drink it fastest. It’s silly, competitive, and always a crowd-pleaser.
Who’s That Baby?
Have guests email baby photos of themselves beforehand. Create a slideshow and have everyone guess who each baby is. It’s a modern twist on the classic game!
The key to a great baby shower is to keep things light, fun, and inclusive. Mix and match these games to suit your crowd, and don’t forget to have prizes for the winners – it adds an extra layer of excitement!
Banquet Hall, Social Hall, Wedding Venue
Your wedding day unfolds in a blur of hugs, laughter, cake cutting and first dances. With so much joyful chaos, who has time to sweat minor details like keeping vendors on schedule or setting up favors? You can’t handle everything!
That’s why Villa Ragusa now offers our Day of Coordination service, so you can fully immerse in wedded bliss while our event team handles critical behind-the-scenes details.
Our experienced coordinators will become your right-hand women and men, taking complete responsibility for managing all vendors, directing guests, sticking to timelines and setting up anything not handled already—all so that you can relax and soak up every magical moment.
It’s your day, enjoy it to the maximum.
Here’s a peek at what you can expect with our day of service:
Vendor Arrival Management
We’ll contact all your vendors ahead of time to confirm setup schedules, then greet them as they arrive day-of to resolve any questions or issues promptly.
Ceremony Rehearsal
We’ll conduct an advance full run-through of the processional, recessional and any idiosyncrasies so there’s no surprise hiccups.
Ceremony Stage Managing
Our team directs guests, assists ushers, cues the music and conducts the wedding party processional for picture-perfect choreography.
Reception Setup
We handle all favors, place cards, guest book arrangements, etc. so you and the bridal party can focus exclusively on fun and photos pre-reception!
Full Reception Conducting
Our coordinator works hand-in-hand with your DJ or band managing the timeline all evening, while ensuring every last-minute request and need of happy couples, guests and vendors gets met without bothering you!
Let the Villa Ragusa family handle the hustle so you can bask in an effortlessly elegant affair from first look to final toast. Contact us today to discuss reasonably priced Day of Coordination services fully customizable for your special celebration!
Event Planning, Event Venue, Social Hall, Wedding Venue
Besides saying “I do,” choosing a wedding venue is arguably the most important decision you’ll make. But the problem is that there are so many options, hidden fees, and confusing jargon which all make navigating the process feel like deciphering ancient hieroglyphics.
Even thinking about it can give anxiety.
So, how do you go about it? Here are 5 crucial questions you must ask before signing on the dotted line.
1. What’s included in the rental fee?
This seemingly simple question unlocks a treasure trove of potential hidden costs. Ask about tables, chairs, linens, lighting, sound systems, staff (e.g., security, bartenders), and even waste disposal.
Remember, “included” doesn’t necessarily mean “free.” Clarify if these items require additional rental fees or come at a set-up/breakdown cost.
2. Are there any additional fees or restrictions?
Don’t be shy! Inquire about corkage fees (if you bring your own alcohol), vendor restrictions (some venues have exclusive partnerships), overtime charges (if your party goes beyond the allocated time), and parking fees (both for guests and vendors). These seemingly small costs can quickly add up, so transparency is key.
3. What is your cancellation policy?
Life happens, and sometimes plans change. Ensure you understand the cancellation policy, including deadlines, refund percentages, and any potential penalties.
Remember, the stricter the policy, the more flexibility you might need in your overall planning timeline.
4. Can I see the venue contract in advance?
Don’t wait until the last minute to review the legal jargon! Request a copy of the contract beforehand and have it reviewed by a trusted friend or legal professional.
Look for clarity on payment schedules, damage deposits, insurance requirements, and any clauses limiting your decorating freedom.
5. Can you provide references from past weddings?
Talking to previous couples who used the venue can offer invaluable insights. Ask about their experience with communication, flexibility, responsiveness, and any unexpected challenges they faced. This insider information can be a real game-changer!
Contact us at Villa Ragusa if you have any questions you need clarification.
Banquet Hall, Event Venue, Social Hall, Wedding Venue
Your wedding day should be a joyous occasion for everyone you love, including guests with diverse abilities. But amidst the whirlwind of planning, accessibility considerations can sometimes fall by the wayside.
We have those relatives and friends that should share in the fun like everyone else. So, how do you choose a venue that fosters an inclusive celebration?
Why Accessibility Matters
Everyone deserves to celebrate comfortably and participate fully in your special day. Creating an accessible environment demonstrates respect and inclusivity for all guests.
Also, by removing physical barriers, you can embrace loved ones with diverse needs, enriching your celebration with their presence. Maybe you have that lighthearted uncle on a wheelchair whose jokes will keep the mood jolly, or that cousin with a big heart whose presence means the world.
Key Accessibility Features to Consider
● Venue Entrance: Is the entrance level or easily accessible by ramp or elevator? Are doorways wide enough for wheelchairs and mobility aids?
● Restrooms: Are accessible restrooms available, with grab bars, lowered sinks, and adequate space for maneuvering?
● Parking: Are designated accessible parking spaces close to the venue entrance?
● Seating: Are there dedicated spaces for guests with wheelchairs or limited mobility? Is there flexible seating with removable chairs for those who need more space?
● Flooring: Is the flooring level and free of obstacles like stairs or uneven surfaces?
● Sensory considerations: Can lighting be adjusted for guests with light sensitivity? Is there a quiet space for those who need sensory breaks?
Beyond Physical Accessibility
● Communication: Provide information about venue accessibility on your wedding website and invitations. Consider offering translated materials or large print options.
● Assistive technology: If needed, inquire about the availability of hearing aids, assistive listening devices, or amplified sound systems.
● Vendor selection: Choose vendors who understand and cater to diverse needs, from photographers offering accessible poses to caterers providing dietary options.
Remember
Even small changes can make a big difference for your guests with disabilities. Talk to your venue coordinator, vendors, and guests to ensure their needs are met.
By creating an inclusive space, you’re sending a message of love and acceptance that resonates long after the celebration ends. So, go forth, lovebirds, and make your wedding a haven of inclusivity, joy, and lasting memories for all!
Banquet Hall, Event Venue, Social Hall
You know how difficult it can be to impress your target audience. It almost seems like there’s no new thing you can do to leave a lasting impression. But it’s not a hopeless case with a little creativity!
At Villa Ragusa, we’ve seen successful corporate events that leverage the beauty and uniqueness of Downtown Campbell. So, why not try with your next event and see how you like it?
The Magic of Downtown Campbell
Make your next corporate event truly memorable by booking it in the charming Downtown Campbell area of California. This historic district entices guests to extend their stays with walkable attractions and activities showcasing Campbell’s rich heritage.
Villa Ragusa provides the perfect venue with Old World ambiance, but Downtown Campbell offers plenty more to impress your attendees.
Before the event, suggest visitors check out the Campbell Historical Museum located in the restored original town firehouse. The museum displays artifacts and exhibits tracing Campbell’s early agricultural roots and business development.
The iconic Ainsley House, built in 1925 and moved to its current location in the 1990s, offers docent-led tours providing a glimpse into early 20th-century life. Strolling through this beautifully preserved Craftsman home feels like a walk back through time.
Don’t miss scheduling a dedicated Downtown Campbell walking tour to enlighten guests on landmarks like the John Collinson Building constructed in the late 1800s. Pop into classic mom-and-pop shops dotted along Campbell Avenue that have served the community for generations.
With vibrant attractions, boutique hotels, and an array of eateries, a corporate event in downtown Campbell surrounds attendees in small-town allure. Villa Ragusa provides the quintessential venue space to host an unforgettable occasion they’ll rave about long after. Contact this Old-World gem today to book your upcoming Campbell get-together!
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