Hosting a great and memorable corporate event requires a venue that meets or exceeds all your expectations for a successful meeting. Choosing the right venue at the right location remains one of the vital decisions on your event success. Everything from the date of the occasion, speaker arrangements, providing food choices, and participant experience relies upon the selected venue and location.
This reality should not be intimidating to you. All you need to do is follow set guidelines on what to do and ensure you choose the best venue for your corporate event.
Considerations When Looking for The Right Venue
The most salient factor you should consider is the desired location. If proximity is a concern, the venue must be within a reasonable distance from most attendees’ places of work or residences. If most attendees would fly in or travel from out of town, a venue close to the airport or their hotels may be ideal. This consideration should also factor in traffic, parking options, and other transportation concerns.
Another factor to consider is the event capacity. You cannot plan for a guest size of 300 and select a hall of 250 guest capacity. Ensure you factor in safety and fire codes in your hall size selection. This consideration is vital if an evacuation is necessary. The ambiance, flow of traffic, and accessibility for all guests must be sufficient in a worst-case scenario.
It is a great idea to look out for venues that provide catering, equipment, and clean-up services. It can help a great deal in lowering the overall cost of your event management plan. Ensure you choose a venue that serves good food and excellent catering services for the best attendee experience. Also, there should be some form of flexibility on the event date.
Your choice of venue is critical to the success or failure of any corporate event. Ensure all participants feel comfortable during the event. At Villa Ragusa, our event venues are very spacious and equipped to take care of over 650 guests with the ambiance to keep your guests in a relaxed atmosphere. Give us a call today, and you will be glad you did.